TEACHER INSTRUCTIONS FOR FIELD TRIPS:

Online Field Trip Form (We will not accept paper forms starting in 2025-26.)
Feel free to start your form and come back later to complete it.
Once submitted, the approvals will happen automatically and the kitchen will be notified. We may send it back to you for edits if there are questions or a need for clarification.

Water-Related Field Trips: ALL water-related field trips must be approved by the Governing Board. If your field trip is water-related, you must submit your Field Trip Request with the appropriate backup at least two weeks before the date of the Board meeting on a date before your trip. All water-related field trips (and overnight field trips and high-risk field trips) MUST be Board-approved.

Chaperones: The ratio of chaperones to students on school-sponsored trips is:
Grades TK-2, one to five
Grades 3-6, one to seven

If the trip involves water activities, the ratios are:
Grades TK-2, one to three
Grades 3-6, one to five

Transportation by Bus: If you are traveling by bus, we use West County Transportation Agency.

You need to call West County Transportation Agency (707) 206-9988 to schedule a bus for your field trip

• Note: There is a 24-hr. cancellation policy with West County Transportation Agency ($50.00 charge for not cancelling)
• West County Transportation Agency will send you back a quote called the “TRIP INFORMATION” sheet, with the details of the bus, trip and the estimated costs. This will be uploaded when you fill out your Field Trip Request Form.
• After approval, the DO Account Payable Technician will be notified and will prepare a Purchase Order to pay for the West County Transportation bus.

Transportation by Parent Volunteers: At this time, we will not be using parent volunteers for transportation.

Method of Payment:

1. “Purchase Order”  OR
2. “Donations to Parent Teacher Club”
3. Please write any notes that will be useful in understanding how the field trip cost will be paid.

Reach out to Liz Lockett at llockett@wrightesd.org or by calling Ext. 114 if you have any questions about this process.